Durham College Policy and Procedure
TYPE:
TITLE:
NO.:
RESPONSIBILITY:
APPROVED BY:
EFFECTIVE DATE:
Administrative
Poster
ADMIN-273
President and Associate Vice President, Communications
and Marketing
Durham College Leadership Team
December 2025
1. Introduction
Bulletin boards are available in key areas throughout Durham College (DC)
campuses to provide employees, students, student organizations, and approved
affiliated partners the opportunity to communicate their DC-related activities in a
consistent and highly visible manner.
2. Purpose
The purpose of this policy and procedure is to provide a guideline for the consistent
use of, and equal access to, on-campus bulletin boards.
3. Definitions
Refer to Durham College’s Standard Definitions.
4. Policy statements
4.1. All internal communications are guided by DC’s vision, values, goals and
brand standards.
4.2. DC bulletin boards are to be used by the internal DC community. Only
approved affiliated external partners are permitted to use DC bulletin boards
with permission from the C+M office.
5. Procedure
Employees, students, student organizations, and approved affiliated partners using
posters to promote their event or activity are required to follow the guidelines
provided.
5.1. Poster guidelines
5.1.1. Poster content must adhere to the DC values.
Page 1 of 3
5.1.2. The name of the sponsoring student organization, department,
academic Faculty or affiliated partner must be clearly identified on the
poster.
5.1.3. External groups and organizations are not permitted to post
information anywhere on campus unless they have a specific
approved affiliation with a DC academic Faculty or department.
5.1.4. All posters are required to display a date stamp and expiry date in the
bottom right corner.
5.1.5. The brand manager, Communications and Marketing will act as a
consultant when there is a question about the appropriateness of a
poster and provide approval on external partner requests.
5.1.6. Respective executive dean or dean will approve posters to be
displayed in academic Faculty offices, shops, labs and meeting
rooms.
5.1.7.
DCSA must approve all student club and Student Centre posters.
5.2. Poster display
5.2.1. Posters are to be displayed only on the DC bulletin boards provided.
5.2.2. Displaying posters on top of other posters is not permitted.
5.2.3. Posters must not be hung on doors, walls, windows, in stairwells, or in
close proximity to directional signage.
5.2.4. The maximum number of posters per event on each campus is 70.
5.2.5. During internal election periods for the Durham College Student
Association (DSCA) and DC Board of Governors posters can be
displayed on pillars and cinder block with sticky tack where there are
no bulletin boards within 20 metres.
5.2.6. DC branded poster templates are available on the college brand site
at www.durhamcollege.ca/brand.
5.2.7. Posters must not exceed 12 x 18” in size.
5.3. Poster removal
5.3.1. The owner of the poster is responsible for removing all posters within
seven days of the event/activity expiry date.
Page 2 of 3
5.3.2. Active posters that follow these guidelines will not be removed except
when deemed necessary by Communications and Marketing or the
DCSA.
6. Accessibility for Ontarians with Disabilities Act considerations
Accessibility for Ontarians with Disabilities Act (AODA) standards have been
considered in the development of this policy and procedure and it adheres to the
principles outlined in the College’s commitment to accessibility as demonstrated by
the Multi-Year Accessibility Plan.
7. Non-compliance implications
Non-compliance with this policy and procedure could result in financial, reputational
and human rights challenges, or potential legal or other sanctions against the
College.
8. Related forms, legislation or external resources
• Branded poster templates
• Digital Signage submission form