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Event Request
Event Information
Please note event requests can take 7-14 days to process:
Name of Club/Society/Indigenous Student Circle Requesting Event
Name of event
Please provide a brief description of the event in the space below:
Desired Date of Event:
We will do our best to accommodate your desired date.
MM slash DD slash YYYY
Start Time For Event
Hours
:
Minutes
AM
PM
Event Location
Oshawa Campus
Whitby Campus
Off - Campus
Do you Have A Desired Location On-Campus?
Please let me know where you'd like your event to be; Please note bookable locations are shared and are dependant on availability:
Please list your desired location off-campus:
Event Length:
Please let us know how many hours you need for your event.
Alternative Date For Event
In the case we cannot obtain space for your event on your desired date; please list some alternative dates that would work for your event.
Number Of Expected Attendees
*
Please let us know your anticipated attendance for the event:
Private Club Event/Open To All Students
A private club event is open to club members only; An open event is open to all students.
Private
Open
Is this event part of a series or does this event have muliple dates?
Please use this section if you are booking reoccurring club meetings, multi-day events or an event series such as 'Earth Week'
Yes
No
Please list all other dates and times:
Please include Event Name, Date and Time for each booking.
Contact Information For Event
Lead Contact For The Event
*
Please provide the name of the person responsible for coordinating the event.
E-mail Address of The Lead Contact
Please provide the best email address for the person responsible for coordinating the event.
Email(s) for Confirmation
Please include all event organizers and club executives to ensure all members receive confirmation for event approval
Phone Number For Lead Contact
Please provide the phone for the person responsible for coordinating the event. This information will only be used if the Network Manager needs to connect on the day of event.
Event Needs
Please help us understand the supports needed to make your event a success!
What Type of Supplies Is Needed For Your Event
Event Space
Marketing Materials (Posters, Etc)
AV Support (TV / Microphone/ Speaker, Etc)
Game Supplies (Board Games, Nintendo Switch, Lawn Games)
Food Supplies (Cups/Plates/Napkins)
Tabling Supplies (Table Cloth, Swag)
Prizes (Swag or Specific)
Event Supplies (Specific Materials For Workshop)
Please Share Any Specific Supplies Needs for The Event
Please provide a generalized list of what you need for your event:
Will You Be Offering Prizes At Your Event?
Yes
No
Please provide a brief description of the prizing in the space below:
Please let us know how prize winners will be selected:
A Contest is a promotion in which entrants win a prize based on merit. A Chance to Win is a promotion in which entrants win a prize by random drawing*
Please list the expected expenses for the event:
Please give a general idea of the item and cost for supplies for the event
Item
Cost
Add
Remove
Will Your Club Make Any Money From This Event?
Generally only fundraisers are approved for Revenue Generating Events:
Yes
No
Please list any anticipated revenue for this event:
Description
Revenue
Add
Remove
How much funding are you requesting for this event in total?
Risk Assessment & Policy
I certify that the information contained in this form is true.
*
YES
Does the event involve the use of alcohol?
*
Yes
No
If yes, please describe where it is being served and who is serving it
Does the event involve a sport, athletic activity, or other activities which have a high risk of the injury to the person?
*
Yes
No
If yes, please describe the ways in which risk is being mitigated at this event:
Does the event involve any activity which involves youth, children or vulnerable individuals?
*
Yes
No
If yes, please describe the ways in which members attending the event will interact with youth, children, or vulnerable adults:
Does the event involve travel in a personal automobile during the event?
*
Yes
No
If yes, who is driving and where are they driving to:
Does the event involve a light sport, athletic activity, or other activity which has a risk of injury to the person?
*
Yes
No
If yes, please describe how risk is being mitigated at this event:
Does the event involve travel off Durham College Campus but not in a personal automobile?
*
Yes
No
If yes, please describe how is transportation occurring and who is responsible for it:
Comments
This field is for validation purposes and should be left unchanged.
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Support Hub
Food Bank
Counselling Services
Emergency Student Fund
Sexual Health Services
Pride Services
Womens Services
Events
DCSA Events
DCSA Clubs
Active Networks
Start a New Network
Forms & Resources
Media Hub
Health Plan
Covid Info
FAQ about Coverage
Important Dates
Resources
Contact
Services
Locker Services
Grad Photos
Hospitality Services
Legal Aid
About Us
Financial Information
Important Documents
Staff
Board of Directors
Board Notices
Meeting Agenda and Minutes
Jobs
By-Laws and Policies
Contact Us
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